Real Estate Virtual Assistant

We are looking for a Real Estate Administrative Virtual Assistant to support real estate professionals, business owners, and internal teams with daily administrative tasks, client information, lead organization, and operational workflows.

The primary responsibility is to maintain accurate records, update CRM systems, organize leads and files, manage email and calendars, and provide reliable administrative support that keeps daily operations running smoothly.

This is an ideal opportunity for someone with experience in virtual assistance, real estate administration, CRM management, executive support, or general administrative coordination who is organized, accurate, process-driven, and interested in stable, long-term employment.

KEY RESPONSIBILITIES

Manage daily administrative tasks, reports, documents, spreadsheets, and internal records.

Update CRM systems with lead information, notes, statuses, activities, and follow-up details.

Organize and maintain lead records, client databases, contact lists, and tracking spreadsheets.

Manage email inboxes, organize messages, respond to approved communications, and complete follow-up activities.

Manage calendars, schedule appointments, coordinate meetings, and maintain reminders.

Organize digital files, folders, documents, and client information using cloud-based platforms.

Assist with real estate listing support, MLS updates, and property information management.

Support transaction-related administration, document tracking, and listing coordination as assigned.

Prepare reports, documents, presentations, spreadsheets, and other administrative materials.

Post approved social media updates and basic marketing content when required.

Follow up with clients, leads, vendors, and internal team members regarding outstanding tasks or required information.

Provide clear daily updates regarding completed tasks, pending items, upcoming deadlines, questions, and potential blockers.

Manage multiple assignments, deadlines, and priorities simultaneously.

Follow established Standard Operating Procedures, checklists, deadlines, and manager instructions.

Maintain professionalism and confidentiality when handling client, lead, company, and property information.

REQUIRED QUALIFICATIONS

Previous experience in virtual assistance, real estate administration, executive assistance, CRM management, or administrative support.

Strong written and spoken English communication skills.

Excellent organization and attention to detail.

Experience managing email inboxes, calendars, digital files, and spreadsheets.

Comfortable updating CRM systems and maintaining accurate lead or client records.

Able to follow Standard Operating Procedures and detailed instructions.

Strong follow-up, task-management, and deadline-tracking skills.

Good computer skills and confidence learning new online systems.

Comfortable using Google Workspace and Microsoft Office applications.

Reliable internet connection and a professional remote-work setup.

Reliable and consistent attendance during scheduled working hours.

Able to work independently in a remote environment.

High school diploma or equivalent.

Proactive, professional, process-driven, coachable, and comfortable providing regular updates.

PREFERRED EXPERIENCE

U.S. real estate administrative support

Real estate listing coordination

MLS updates and property information management

Transaction-related administration

Lead organization and database management

CRM management

Email and calendar management

Client and vendor follow-up

Social media posting and basic marketing support

Google Sheets, Docs, Drive, and Calendar

Microsoft Word, Excel, and Outlook

Google Drive

Dropbox

Follow Up Boss

Lofty

BoldTrail

Dotloop

SkySlope

Associate’s or bachelor’s degree in business, real estate, administration, or a related field

Originally posted on Himalayas